Annual Signature Events - Fraser Coast Tourism & Events

Annual Signature Events - Fraser Coast Tourism & Events
2024 Food Vendor Expression of Interest

Please complete this form if you are selling food for immediate consumption only.

For vendors selling non-food items or pre-packaged food please use the Market Vendor Expression of Interest Form.

Fraser Coast Tourism & Events is a not-for-profit organisation dedicated to boosting the Fraser Coast tourism economy through destination marketing, trade and industry development, event delivery and visitor services. This expression of interest covers the 2024 FCTE Event delivery program including: Relish Food & Wine Festival, Mary Poppins Festival, Hervey Bay Whale Festival, Fraser Coast Flavours and Food n Groove Fridays.

BEFORE YOU BEGIN:

Read and agree to the Terms & Conditions document available here.
Read through this form beginning to end to ensure you have all supporting documentation at hand.
Have a minimum of 2 images of your products and site presentation ready.
Have a digital copy of your Fraser Coast Regional Council Annual/Short Term Food Stall Licence or Mobile Food Business Licence ready.
Have digital copy of your site plan ready.
Have a digital copy of your $20M Public Liability Insurance certificate ready.

ONCE YOU HAVE ALL DOCUMENTATION READY PLEASE CONTINUE

If you have any questions regarding this Expression of Interest form, please contact the events team on
07 41969630 or events@fcte.com.au.

Required fields indicated with *

CONTACT DETAILS

First name:

Surname:

Email address:

Business name:

ABN:

Postal address:

Suburb:

State:

Postcode:

Best phone no.:

(mobile preferred)

Facebook Username:

Information on how to claim or find your username: https://www.facebook.com/help/121237621291199

Instagram Handle:

CONTACT DISTRIBUTION

Fraser Coast Tourism & Events (FCTE) act as a support to other local community groups planning events, from time to time FCTE have requests for stallholder contacts.

If you do not consent to your information being distributed to local event planners please indicate here:

SIGNATURE EVENTS

Please tick the Signature Event/s you would like to attend below.

Event specific information (eg pricing) will be sent to stallholders on acceptance into each event.

Vendor acceptances will occur in two stages, with first round acceptances into the accepted pool of vendors and a second round of acceptances into the individual events.

You must tick at least one box for your application to be considered.

*Note that dates may be subject to change.

Relish Food & Wine Festival - Saturday, June 1
Queens Park & Portside Precinct, Maryborough

Mary Poppins Festival - Sunday, June 30
Queens Park & Portside Precinct, Maryborough

Whale Festival - Friday to Sunday, August 2-4
Various Locations, Hervey Bay

Fraser Coast Flavours - Saturday, August 31
Seafront Oval, Hervey Bay

Food n Grove Fridays - October to January
Seafront Oval, Hervey Bay

SELECTION CRITERIA / PRODUCTS

The approval process for stallholder selection will be based on the below criteria and those who can meet the brief and criteria will be given preference. Please provide details to demonstrate how you meet this criteria.

Details of product/service:

Please provide a comprehensive summary of products or services to be sold or displayed from your stall. Only products listed below will be permitted to be sold from your stall.

150 characters maximum please.

Detail how your product/business will enhance the experience of the consumer at our events:

i.e. Regional produce or food options, unique quality home-grown and/or hand-made items.

150 characters maximum please.

Details of your direct economic contribution to the Fraser Coast:

i.e. Use of staff who reside within the Fraser Coast; your business/group is located within the Fraser Coast; the equipment you will utilise comes from a vendor within the Fraser Coast, etc.

150 characters maximum please.

Please upload a minimum of 2 images suitable for social media that best represent your products and site presentation:

Your browser doesn't have HTML5 support.

(max file size 10Mb each)

FOOD VENDORS

Is your food pre-prepared?

Is your food cooked on-site?

Is your food served by you or your staff?

Does your food cater for people with dietary requirements/allergies?
(tick all that apply)

Gluten Free

Celiac

Dairy & Lactose Free

Vegetarian

Vegan

Tree Nut & Peanut Allergies

Fish & Shellfish Allergies

Serving size?
(tick all that apply)

Small/snack meals

Family-sized meals

Please indicate the average price point for your products:

Up to $8
$8 - $16
$16 - $24
$24+

HEALTH LICENCE

A digital copy of your Fraser Coast Regional Council Health Licence MUST be provided with your Expression of Interest.

If you trade from a marquee or gazebo an Annual or Short Term Food Stall license must be obtained from Fraser Coast Regional Council.
If you trade from of a Mobile Food Business (MFB) and have a licence from another issuing Council, a digital copy of this must be supplied.

Please contact the events team at events@fcte.com.au if you are unable to supply your health licence at this time.

Upload your Health Licence:

(PDF only, no device screenshots will be accepted)

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Issuing Council:

Licence type:

License No.:

Expiry date:

All food vendors please note:

A copy of your health licence must also be on display in your stall.
To comply with the Fire and Rescue Service Act 1990 and the Building Fire Safety Regulation 1991, food vendors must have at least one 20B (E) Dry Chemical Powder (or equivalent) fire extinguisher.
All food vendors must comply with current food and safety regulations.
For further information please contact Fraser Coast Regional Councils Health Regulation & Compliance Officer on 1300 794 929.

STALL SITE

Please note:

Stallholders must supply own equipment: marquees, tables and chairs etc. as they are not available for hire.
Marquees must be secured using weights only, no pegs.

SET UP

Please advise which of the following best describes your set-up:

Stall size:

Size must include length of your vehicle/chassis if you have a van or towball and access doors when open if you have a trailer.

If you operate from a vehicle or trailer, please advise which side you trade from:

Please upload a digital copy of your site plan:

(if you have one)

Your browser doesn't have HTML5 support.

(max file size 10Mb each)

POWER

Power supply will incur additional charge/s.

Is power required?

Number of 10amp outlets required?

Number of 15amp outlets required?

Please contact events@fcte.com.au for 3-Phase outlet availability.

Description of items & quantity requiring power:

e.g. fridge, bain-marie, lights, blender, till, eftpos, etc.

I agree all electrical leads and equipment must be tested and display a current inspection tag. If this condition is not met, you may be excluded from the event.

PUBLIC LIABILITY INSURANCE (PLI)

Stallholders must provide proof of a Public Liability Insurance Policy for an amount of not less than $20,000,000 and note the interests of Fraser Coast Tourism & Events whilst conducting their activities on land controlled or the responsibility of Fraser Coast Tourism & Events.

Insurance Company:

Insured name:

Policy Number:

Expiry date:

Amount insured:

Upload a clear & legible digital copy of your PLI Certificate that shows policy number, expiry date and insured amount:

(PDF only, no device screenshots will be accepted)

Your browser doesn't have HTML5 support.

(max file size 10Mb)

OTHER INFORMATION

VOLUNTEER/STAFF MEAL PROVISION

Fraser Coast Tourism & Events has implemented a program to show appreciation to the event volunteers/staff who offer their time and effort to ensure the successful event. As part of this initiative, we ask that each stallholder offer meals to volunteers/staff on the day of the event.

How this program works:

FCTE will print dated meal vouchers that are distributed to volunteers/staff during the event.
Stallholders are to exchange vouchers for meal and/or drink (recommended value up to $15) during the event.
If stallholder wishes to seek financial compensation from Fraser Coast Tourism & Events, vouchers must be retained. Vouchers are to be photographed or scanned and sent to events.accounts@fcte.com.au along with tax invoice issue to Fraser Coast Tourism & Events. Fraser Coast Tourism & Events will pay up to $15 (ex GST) per voucher up to two weeks after event date.
Please note that you may not be presented with any meal tickets during the event.

Please tick the box to indicate you understand this initiative.

EXCLUSIVITY

Fraser Coast Tourism & Events cannot guarantee product/services exclusivity to any stallholder as we aim to enhance attendee experience and will endeavour to provide a variety of vendors to suit the demographic of the event. Fraser Coast Tourism & Events will endeavour to not allocate a similar vendor next to your site, however, you may be in close proximity to a similar vendor.

The number of stall sites may be limited according to the specific requirements and restrictions of the event location. Sites will not be offered to stallholders who have an outstanding payment or unresolved issues regarding previous FCTE events.

ENVIRONMENTALLY SUSTAINABLE PRACTICES

Fraser Coast Tourism & Events is committed to reducing the environmental footprint at our events and aims to lead the way in reducing waste, implementing eco-friendly practices and engaging with contractors and stallholders that are similarly focused.

As part of this, it will be a requirement of all stallholders to implement sustainable packaging and foodservice disposable solutions within each event at a minimum this is to be in line with current legislative requirements.

Current legislative requirements:

All plastic bags under 35 microns were banned by the Queensland Government (effective 1st July 2018).
All single use plastics including straws, stirrers, cutlery, plates & polystyrene were banned by the Queensland Government (effective 1st September 2021).

Stallholders must ensure:

Use of reusable or recyclable packaging and cutlery including cups, plates, bowls, straws instead of disposable products were possible.
Minimise the use of packaging with your products for example - not using plastic straws or plastic bags, not offering lids for drinks, offering bulk condiments (no single serve sugar or sauce sachets) etc.
Review the advice for business on banned single use plastic here: https://qldplasticsban.com.au/ or view the 5 year road map here: https://www.qld.gov.au/__data/assets/pdf_file/0019/273016/single-use-plastic-items-proposed-five-year-action-roadmap.pdf

Online retailers for suitable substitutes for single use plastic:
www.biopak.com.au
www.environmentalenterprises.com.au
www.greenmarkpack.com.au

AGREEMENT

All relevant sections of this application form must be completed in full and all necessary information must be supplied for your Expression of Interest to be considered.

In making this Expression of Interest I agree that:

Submission of this Expression of Interest does not guarantee a confirmed site in the FCTE Signature Events.

The information contained in this Expression of Interest form is correct.

If this Expression of Interest is accepted:

I acknowledge that I have read and will abide by the terms and conditions relating to FCTE Signature Events, which are available here.

I agree to pay my site fee in full by the due date as indicated on invoices for each individual event.

I agree that if I do not give notice of a cancellation as outlined in the Terms & Conditions I may not be eligible for a refund of the site fee.

I acknowledge that any missing or incomplete information will delay the application process and acceptance to the general pool of accepted vendors.