Byron Bay Bluesfest

Byron Bay Bluesfest
2024 Food Stalls Application Form

CHECKLIST

Before you begin your application please ensure you have completed the following checklist:

Read the form from beginning to end
Read and understand the Bluesfest 2024 Terms and Conditions - Food Stalls document
Provide a digital copy of your Drivers License
Provide a digital copy of your Food Safety Supervisor Certificate
Provide a digital copy of your Current Byron Shire Council Temporary Food Permit (Do not apply or renew until you have been accepted)
Provide a digital copy of your Health Inspection Report from Bluesfest 2022
Provide a digital copy of your Public Liability Insurance with interested parties listed (Event Stalls Pty Ltd ABN 84 652 035 179 and East Coast Blues & Roots Music Festival Pty Ltd ABN 66 439 260 611)
Provide a digital copy of your Workers Compensation Insurance
Provide up to 4 digital images of your products
Provide up to 2 photos of your stall ready to trade
Have a digital copy of your stall plan ready to upload using the Food Stall Diagram - Stall details include:
- Accurate Stall Size width and depth in metres
- Caravan /truck include tow bar and door access
- Preparation areas, wash stations, waste, storage
- Cold room dimensions & any additional details (including back of house)
Have a digital copy of your completed Electrical Equipment Form ready to upload

Required fields indicated with *

REQUIRED INFORMATION

Your business email address:

This will be used for all correspondence.

ABOUT YOUR STALL

Have you had a stall at Bluesfest before? How many times:

Trading name:

For invoicing purposes

ABN:

Stall name (if different):

Upload up to 2 photos of your stall ready to trade:
This may be used in online promotion if your application is successful.

JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb each)

PERSONAL DETAILS

First name:

Surname:

Street address or PO Box:

Suburb:

State:

Postcode:

Upload a photo of your Drivers Licence:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

CONTACT DETAILS

Phone (business hours):

Mobile:

Website:

http://

Facebook:

http://

Instagram:

http://

Onsite contact name:

Onsite festival mobile:

FOOD

What type of food?

Describe your menu in detail:

Upload a copy of your menu showing dietary needs & prices:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Upload up to 4 images of your products:

JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb each)

What percentage of your business uses locally supplied, free range or organic and/or fair trade produce?

FOOD SAFETY SUPERVISOR CERTIFICATE (FSS)

FSS Number:

FSS Expiry date

Upload your FSS Certificate:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

HEALTH INSPECTION REPORT

Upload your 2022 Bluesfest Environmental Health Report from Byron Shire Council.

For new applicants upload your report from a previous event as a Temporary Food Operator.

Council:

Date of inspection:

Upload your Health Inspection Report:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

BYRON SHIRE TEMPORARY FOOD PERMIT (TFP)

Provide your current details. Do not apply or renew your permit, until you have been accepted.

TFP Number:

TFP Expiry date:

Upload your TFP from Byron Shire Council:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

INSURANCES

PUBLIC LIABILITY INSURANCE (PLI)

To trade at this event a minimum $20M Product and Public Liability Insurance is required and Event Stalls Pty Ltd ABN 84 652 035 179 and East Coast Blues & Roots Music Festival Pty Ltd ABN 66 439 260 611 must be listed as an interested party.

PLI Provider:

PLI Policy #:

PLI Expiry date:

Upload your PLI Certificate of Currency:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

WORKERS COMPENSATION INSURANCE (WCI)

WCI Provider:

WCI Policy #:

WCI expiry date:

Upload your WCI Certificate of Currency:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

If you do not have WCI, what is your reason?
Pls upload upload a letter detailing your exemption.

Your browser doesn't have HTML5 support.

(max file size 10Mb)

STALL SIZE AND LAYOUT

SITE FEES

The cost for a Food Stall relates to size and location.

*Additional costs will be incurred for security deposit, infrastructure, power, extra staff tickets and onsite camping.

Site prices (inc GST)
Food Hall Tented Area (structure included):
3m x 6m	$9,450
6m x 6m	$13,950
Non-Food Hall Areas (structure not included):
3m x 3m	$3,850
3m x 6m	$7,100
5m x 5m	$8,800
6m x 6m	$10,300
If additional area is required:
Charge per square metre	$370

Example: Van 4m x 6m = $7,100 (3m x 6m area) plus $2,100 (6 square metres)

Stall sizes are subject to site layout and availability. Caravan/Truck sizes are rounded up to the nearest metre.

Site preference:

There are no guarantees for requested sites.

STRUCTURE

My stall is:

Frontage (m):

Depth (m):

Food trucks and caravans: May be charged an additional fee subject to placement.

Note for the Marquee/Stall option: All marquees, floors etc must be hired via the Festival Supplier only.

Additional Structure Costs (inc GST)
3m x 3m	$840
6m x 3m	$1,600
5m x 5m	$1,795
6m x 6m	$2,440

If you request your stall to be located within the Food Hall area, the additional infrastructure costs are included in your site fee.

Marquee/Stall will be hired?

Hired Marquee/Stall size?

Flooring will be hired?

Cold Room will be hired through Bluesfest?

(charged separately from Bluesfest invoice)

Bluesfest supplied cold room size (m):

LAYOUT

Download the Food Stall Diagram template and upload an accurate representation of your stall with the following details:

Accurate stall size including width (frontage) and depth in metres;
Food Truck / Caravans dimensions must include the towbar;
Internal details of Marquee/Stall or Food Truck/Caravan (incl. serving area & door access) with all preparation areas, wash stations, waste, storage, guy ropes, etc;
Cold Room dimensions & relevant details (eg. door access);
Any other space required (including back of house).

Upload your completed Food Stall Diagram:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

ELECTRICITY REQUIREMENTS

Bluesfest operates on generator power. For the festival to assess its energy use, you must include a list of all equipment and power usage (amps). Electricity will be provided as advised in the Terms and Conditions and as requested according to your application.

All appliances must be assigned to 10amps or 15amps circuits.

Outlet type	Price per outlet
10 amp	$270
15 amp	$365
3 phase power (5 days)	$1,020
3 phase power w/ distro (5 days)	$1,460

How many outlets of what type do you require?

Eg. "2 x 10 amp" or "1 x 3 phase w/ distro"

Download the Electrical Equipment Form and upload an accurate list of all items that require electricity.

Upload your completed Electrical Equipment Form:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

GARBAGE AND RECYCLING REQUIREMENTS

Reduce - Reuse - Recycle!

Bluesfest is a waste wise event and we are a Disposable Plastic Bag Free Zone.

Bluesfest promotes environmentally friendly recycling practices that have minimal effect on the environment.

IMPORTANT - Please note the following:

Biodegradable cornstarch, paper or cloth carry bags to be used;
Cutlery, plates, straws and cups must be paper, wood or cornstarch;
NO glass on site.

No waste is to be left on site when departing; otherwise security deposit will be forfeit.

ADDITIONAL FEES AND CHARGES

SECURITY DEPOSIT

Once approved, all Food Stalls are required to pay a $1,000 security deposit. This will be refunded post-event, unless withheld for failure to comply with the Terms and Conditions.

See the Bluesfest 2024 Terms and Conditions - Food Stalls for further details.

STAFF TICKETS

Stallholder tickets included with the Stall Fee:
3m x 3m	4 x 5-day Stallholder tickets
All other stalls	5 x 5-day Stallholder tickets
Additional staff tickets:
Discounted rate	$500 inc GST

Please note: Wristbands are not transferrable.

How many extra staff tickets do you require?

CAMPING @ TYAGARAH

A designated Stallholder camping area is allocated. Space is limited, and available for non-Byron Shire residents only.

Six-day Stallholder camping per person = $250 incl GST.

How many stallholder camping tickets do you require?

DECLARATION

A binding agreement between Event Stalls Pty Ltd ('the Festival') and the stall applicant ('Stall Holder') exists when the following conditions have occurred:

Stall Holder is notified by the Festival in writing by email of acceptance;
Payment of Security Deposit has been received by the Festival.

I have read, understood and accepted all Terms and Conditions relating to stall applications and I agree to comply with the same Terms and Conditions.

I declare that all information that I give is true and correct.

I, as the authorised representative of the stall, hereby indemnify Event Stalls Pty Ltd for any loss, damage, liability or any other action in any way resulting from my stall application.

I agree with all the Bluesfest 2024 Terms and Conditions - Food Stalls