Coburg Night Market

Javascript must be enabled.

Coburg Night Market
2023 Artisan, Merchandise and Service EOI

Welcome and thank you for your interest in becoming a stallholder at the
Coburg Night Market.

The Coburg Night Market, a summer highlight in Melbourne's north, brings together a diverse community over three nights and two days. Patrons gather to savour delicious food and refreshing beverages, shop for local artisan makers' products, and groove to exceptional live music. With a family-friendly and welcoming atmosphere, the market attracts up to 7,500 visitors per day.

Use this form to express interest in a 3 by 3 metre or 6 by 3 metre unpowered Artisan, Merchandise or Services stall site.

Applications close at 11.59pm, Friday 18 August.

Key Dates:

Expression of Interest Information Session on Tuesday 1 August (6 pm to 7.30pm - online)
Stallholders will be notified of outcome on Tuesday 29 August
First deposit payment due by Tuesday 19 September
Final payment required by Wednesday 19 October
Compulsory stallholder induction - Thursday 30 November (6 pm to 7.30 pm - online)
Coburg Night Market - Friday 15 December (5 pm to 10.30 pm)
Coburg Night Market - Saturday 16 December (12 pm to 10.30 pm)
Coburg Night Market - Sunday 17 December (12 pm to 8 pm)

Artisan / Merchandise / Services vendors please continue below.

CHECKLIST

Before you begin your application please ensure you have completed the following checklist:

Read this form from beginning to end
Read and understand the Coburg Night Market Stallholder Guidelines available on the Coburg Night Market webpage https://www.merri-bek.vic.gov.au/coburg-night-market
Have photos of your products and display ready
Have photos of your stall ready

Required fields indicated with *

Contact Details

Your business email address:

This will be used for all correspondence.

First name:

Surname:

Mobile phone number:

Contact Sharing Agreement

Occasionally we receive enquiries about our Stallholders and we may share your email address and/or phone number.

I agree and consent to the Merri-Bek City Council sharing my email address and phone number for patron enquiries.

Attendance

Please indicate the days you wish to trade. You must tick at least one day:

Friday 15 Dec (5 pm to10:30 pm)

Saturday 16 Dec (12 pm to 10:30 pm)

Sunday 17 Dec (12 pm to 8:30 pm)

Your Stall

Business Details

Registered Business Name:

For invoicing purposes.

Stall name:

(if different)

ABN:

Business address:

Suburb:

State:

Postcode:

Describe your products in detail, including where your products are sourced, what makes your stall unique:

800 characters max

Social Media

Please provide your website and/or social media pages related to your stall or business.

Website:

Facebook:

Instagram:

Trading History

Have you previously participated in Coburg Night Market?

If Yes, what years?

Products

To assess your Expression of Interest we require information on the range and price point of your products.

What is your primary product/theme?

Upload a digital copy of your full product list including prices:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Upload photos of your products and/or display:

JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb each)

Sale of Alcohol Products

It may be possible for takeaway alcohol products to be sold from stalls during Coburg Night Market. The Coburg Night Market site is a licensed site and any proposed alcohol product stalls need to be appropriately planned. Please indicate if you plan to sell alcohol products in your Expression of Interest and we can confirm this during our licensing process. If the license is obtained, alcohol stalls will not be able to sell drinks to be consumed onsite. Samples and giveaways must also adhere to the licensing guidelines.

Do you wish to sell alcohol at the event?

If Yes, provide details:

Type N/A if not applicable

Product Agreement

I agree to sell the above products mentioned, and that I will contact the organiser if I wish to make any major additions or changes to the product list.

Performance or Demonstration

Would you like to include a performance or demonstration as part of your stall?

If Yes, please describe your performance or demonstration idea:

Type N/A if not applicable

Plastic Free Coburg Night Market

Coburg Night Market is managed under the Merri-bek City Council Plastic Wise Policy. Stallholders are required to minimise their use of packaging and produce. For more information and a copy of the Plastic Wise Policy, please click this link to refer to the information on the Merri-bek City Council website.

The following items are not allowed at the event:

Balloons;
Single-use plastic including bags, bottles (e.g., water, soft drinks), cups, plates, bowls, straws, cutlery, and takeaway containers;
Non-recyclable packaging;
Compostable plastic cups, plates, bowls, straws, cutlery, and takeaway containers;
Avoidable plastic packaging like cling wrap, plastic bags, or similar

Please use reusable materials like promotional banners and flags whenever possible.

I agree to the Plastic Wise Policy to reduce or eliminate single-use plastics with the use of reusable alternatives.

Stall Setup

It is mandatory for all sites to:

Have a marquee for sun and weather protection (except Food Trucks and Carts)
Have marquee weights of at least 20kg securely attached to each marquee leg.

Marquees and marquee weights are not included in hire fees. Correctly manufactured and weighted marquees as well as separate marquee weights can be hired for the event.

Which of the following best describes your stall:

Stall size:

(Must include any vehicle/trailer/caravan used to trade)

3 by 3 metre (no power, inc $34 LED light) - $91 per day
6 by 3 metre (no power, inc $34 LED light) - $148 per day

Upload photos of your stall:

JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb each)

Vehicle / Trailer

We require artisan/merchandise vendors to trade from a marquee, and will not accept Expressions of Interest trading from car boots. However, we will consider proposals for an artisan/merchandise vendor to trade from something unique, such as a vintage caravan or old tram.

If trading from a vehicle or trailer, please advise which side you trade from:

If trading from your vehicle or trailer, describe your setup including the full dimensions of your stall when operational, including the drawbar:

(width x depth)

Equipment Hire

All stalls must have a marquee (except for vehicles). If you cannot supply your own you will need to hire one here.

Artisan marquees are not required to have walls.

Power is not available to Artisan, Merchandise or Services stalls. Instead, 1 x LED battery-powered light is provided to each artisan stall. If you require more than one, you will need to hire them here.

Equipment available for hire:

3 by 3 metre marquee (including weights) - $170
6 by 3 metre marquee (including weights) - $340
Marquee weight 20kg - $10
Additional LED light - $34 per day
Trestle table - $17 per day
Chair - $4 per day

Do you need to hire a marquee?

How many hire marquee weights?

How many hire tables?

How many hire chairs?

How many additional LED lights do you need?

Accessibility

Please list any access requirements you or any other staff operating your stall may have:

Stall Placement

Please let us know if you have any preferences for where you would like your stall to be placed at the market?

We cannot guarantee your preferred stall placement but will do our best to accommodate everyone's needs.

Public Liability Insurance (PLI)

All stallholders are required to have their own PLI at a minimum of $5M. You will need to send us a digital copy of your Certificate of Currency if your Expression of Interest is successful.

If you need help with PLI cover, Merri-bek has limited spaces available to cover artisan stallholders with Merri-bek City Council PLI.

I acknowledge that I will have to send the organisers an up-to-date copy of my PLI Certificate of Currency if my Expression of Interest is successful.

I would like to apply for Merri-bek PLI cover for this event.

Agreement

I declare that the information I have given above is both true and accurate.

I have read and agree to the Coburg Night Market Stallholder Guidelines available on the Coburg Night Market webpage https://www.merri-bek.vic.gov.au/coburg-night-market.

I acknowledge the right of organisers or those engaged by the organisers to take photographs of my staff and stall for the publicity purposes of the Coburg Night Market.

I agree to abide by the decisions made by the Coburg Night Market management team.